documents

Scientific Computing Student Club: Board Meeting Agenda

Date: 1-31-24

Board Members

• President - Jacob Pavelka (jpavelka@umich.edu)
• Vice-President - Sam Cochran (samco@umich.edu)
• Secretary-Treasurer - Brandon Hardy (bkhardy@umich.edu)
• Members-at-Large:
  • Timothy Thompson (timtho@umich.edu)
  • Eleanor Anderson-Zych (eanderzy@umich.edu)
• Website Committee Chair - Paavai Pari (paavaip@umich.edu)
• Project Committee Chair - Sam Cochran (samco@umich.edu)
• Outreach Committee Chair - Jacob Pavelka (jpavelka@umich.edu)
• Workshop Committee Chair - Eleanor Anderson-Zych (eanderzy@umich.edu)
• Event and Social Committee Chair - Timothy Thompson (timtho@umich.edu)

CC: Communications From Committees

Agenda Item	Document No.	Information
[CC-1]	W24.006	A report on Informationals
[CC-2]	W24.007	A report on advertising strategies

CA: Consent Agenda

Agenda Item	Document No.	Information
[CA-1]	W24.001	Approval of Winter Board Meeting schedule
		Sponsor: Jacob (1/26/24)

DC: New Business

Agenda Item	Document No.	Information
[DC-1]	W24.002	Approval of winter club meeting schedule
		Sponsor: Jacob (1/26/24)
[DC-2]	W24.003	Creating a github repository and wiki for official club documents
		Sponsor: Jacob (1/26/24)
[DC-3]	W24.004	Hosting a Coffee Social Hour at M36 Roasters
		Sponsor: Jacob (1/29/24)
[DC-5]	W24.008	Obtaining an official count of members.
		Sponsor: Jacob (1/26/24)

WS: Workshops

Budget Workshop

Lets use the remaining time we have in the schedule meeting to develop a budget. Initially, let committee chair propose a budget for their committee and let anyone propose another budget category. Then, we can balance the budget and get approval from the secretary treasurer.

Here are some ideas for budgets

Project Committee

• computing resources
• funds for project management (project website, github membership)

Outreach Committee

• funds for outreach events
• funds for advertising

Workshop Committee

• funds for compensating presenters?
• funds for reserving presentation spaces
• funds for workshop management (workshop website)

Website Committee

• funds for computing infrastructure (server,domain name, etc.)
• funds for SaaS

Event/Social Committee

• Funds for events
• Funds for competition teams

Other funds

• merch
• meeting food?
• administrative costs (registration?)